Employment Verification Guide

Employment Verification Guide

Employment verification is REQUIRED for all recipients of the West Virginia Nursing Scholarship Program. All recipients must submit annual verification to ensure compliance with the terms of their promissory notes.

Post Graduation Requirements Webinar

Service Obligation Requirements by Scholarship Type


If you change jobs while completing your service obligation, you will need to submit TWO employment verification forms:

      • one from your former employer and will include your employment end date
      • one from your new employer showing your employment start date

Documentation supplies should indicate less than a month's gap in employment. If there is a greater than a month gap, your service obligation will be extended by an amount equivalent to the gap in employment up to 6 months. If the gap in employment is greater than 6 months, you may be required to repay the award.

We are unable to call employment verification services to verify your employment at specific employment facilities because we are not registered with these services. Additionally, many of these verification services cite out-of-state locations when a healthcare facility is owned by a larger corporation. We must verify the specific worksite location to verify your service.

Email reminders will be sent to the last email address we have on record. Be aware if your contact information has changed since you were awarded or last verified your employment, you may miss these reminders. If you are unsure of what email address is on record, please email nursing@wvhepc.edu to update your record.


You have two methods for completing and submitting your employment verification form. Prior to selecting which option works best for you, please read the descriptions to understand which option is best for you. 

    • An electronic form that allows you to input your supervisor's email address to be automatically sent to them for completion. This form will send you notifications once the form has been completed by your supervisor and submitted for approval and processing. All parts of this form are automated so once you complete your section of the form, there is no need for additional action from you unless your supervisor does not sign off on the form promptly. PLEASE BE AWARE THAT IF YOUR SUPERVISOR DOES NOT SIGN OFF ON THE FORM, WE HAVE NOT RECEIVED IT. CHECK WITH YOUR SUPERVISOR. IF THEY DO NOT HAVE IT IN THEIR EMAIL, USE THE FILLABLE PDF INSTEAD. To access the electronic form, click here:


    • A fillable PDF form that allows you to print out the form, have a supervisor fill out their section, and requires that you submit the form via email or fax once it has been completed. Using this option is not automated and requires additional steps on your part to ensure submission of the employment verification form. We HIGHLY recommend that you the recipient of the award submit the verification form after obtaining your supervisor's section of the form to ensure it is turned in. To access this fillable PDF, click here: